Creative Time, New York City’s veteran and vanguard public arts presenter, seeks a full-time Project Manager to produce, manage, and coordinate a wide variety of complex, temporary, site-specific art installations and programming across the city, the country, and sometimes, the world.
The Project Manager will work closely with artists and their teams, vendors, suppliers, partners, and other team members to usher projects from broad research to production and installation. The candidate must be extremely organized, self-directed, and have exceptional follow-through skills. Additionally, they will need to be a good listener and bring a sense of control and calm to the fast-paced organization while managing multi-faceted projects. The Project Manager typically works on 1-3 projects simultaneously that are at different stages of the production cycle. The nature of the work requires a deep involvement in all of the details and considerations needed in order to realize these projects.
The Project Manager reports to the Head of Programming and works collaboratively with all members of the team, including communications, curatorial, and fundraising. Some of the candidate’s responsibilities will include:
– Work with artists, vendors, and partners to support and coordinate artist commissions, large-scale temporary exhibitions, live events, and public programs
– Develop or procure schematics and mock-ups to support the ideas put forth by artists
– Identify advisors and resources that further the concept and project development
– Research and investigate various subjects and topics, prepare summaries and resource toolkits around topics and materials of interest
– Manage multiple timelines and/or projects simultaneously, with a passion for tracking deliverables and projecting expenses with fine attention to detail
– Draft contracts, waivers, procure COIs, and prepare permit applications
– Collaborate with fabricators, experts, and vendors to negotiate competitive estimates and source fabrication materials based on well-rounded research
– Develop project budgets in collaboration with the Head of Programming
– Track and manage project expenses while maintaining a keen understanding of all fees and expenses; Anticipate and be able to confidently speak to the financial implications of various scenarios/decisions
– Communicate consistently to colleagues across the organization’s departments as well as across project-specific teams
– Successfully recruit and on-board contractors for production support and some part-time employees, as necessary
Site Management for Projects:
– Support site development through research and scouting and development of minimum site requirements
– Develop on-site maintenance, security, and management plans
– Create installation plans, staffing plans, ROS documents, project trackers, and job-descriptions that allow projects to run smoothly
– Manage crews, temporary staff, and volunteers—often working with new people for short periods of time
The ideal candidate will have the following:
– 3-5 years of experience with project management, exhibition management, and/or art/object production and fabrication
– Proven experience managing budgets and timelines, meticulously with the ability to track expenses and milestones in real time
– Experience creating precise project management documents such as timelines, staffing plans, site maps, overview kits, etc
– An accessible, engaging demeanor that facilitates collaboration, open-mindedness, and creative problem-solving
– Comfort reading and interpreting architectural plans and maps
– Experience managing people and working on collaborative teams
– Exceptional research and information synthesizing skills
– An understanding of and interest in socially-engaged, public art projects
– Proficiency in Google Suite and Microsoft Office Suite (Word, Excel, PowerPoint)
– Knowledge of Google Sketch-up, CAD, and Adobe Creative Suite is a plus
– Ability to work flexible hours—including evenings and occasional weekends
– Ability to travel for work, as needed
Term: Exempt, full-time, permanent position with medical benefits available upon hire.
Salary: $60,000 – $70,000K based on qualifications and experience.
Creative Time is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion or creed, gender, gender identity or expression, familial status, sexual orientation, disability, national origin, ability, age, arrest or pre-employment conviction record, or military status.
Our work at Creative Time is inherently political, social, and invested in the global justice movements of our time. It is also fun, experimental, and often very delightful. We value individuals who embody those values, backgrounds, and lived experience.
To apply for this position, please submit a resume and a cover letter to email@example.com with “2021 Full-Time Project Manager” in the email subject line. Applications close August 23, 2021.
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How to Apply
To apply, please send your resume and cover letter as PDFs to firstname.lastname@example.org with the subject line: “2021 Full-Time Project Manager”. All qualified applicants will receive consideration for employment without regard to race, color, religion or creed, gender, gender identity or expression, familial status, sexual orientation, disability, national origin, ability, age, arrest or pre-employment conviction record, or military status.
Due to the volume of applications we anticipate, we will only be able to reach out to a small portion of candidates who we plan to interview.
No calls please. Creative Time is an equal-opportunity employer.
Creative Time offers a number of different fellowship opportunities for young people in the visual arts. We are currently accepting applications for our Video Fellowship.