Creative Time’s Head of Projects (HOP) ensures the quality production, delivery, and impact of Creative Time artist commissions and programmatic initiatives, translating vision into actionable goals that are met on time and on budget. The HOP oversees production and timelines for all large-scale projects, public programs, and the Creative Time Summit, as well as other national and global initiatives.
 
The HOP is a team leader who builds enthusiasm and momentum around program goals. Reporting to the Deputy Director and working closely with the Executive Director and Curator, the HOP is responsible for the department’s activities, which primarily include artwork and artist project concept development, production, and engagement. Managing a team of three, the HOP is responsible for a smooth and efficiently functioning team, including vendors and contractors, and leads timeline and deliverables management and communicates these to departments within the organization.
 
The HOP represents Creative Time with artists, city agencies, project partners, venues, vendors, fabrication teams, volunteers, and the public at large. The ideal candidate is extremely organized, self-directed, and has keen decision making and problem solving skills, and experience managing budgets. They have experience working with fabricators and creating large scale environments, artwork, and experiences. They also need to be a good listener and bring a sense of control and calm to the fast-paced organization while managing projects that are often complex and multi-faceted.
 
RESPONSIBILITIES
 
Department Leadership

● Cultivate an exceptional team. Lead the programming team to execute visionary and quality projects

● Initiate and ensure streamlined communications within the department as well as across the organization

● Collaborate with artists and creative teams to translate ideas into actionable goals, with project milestones and set shared expectations

● Maintain relationships with current, previous, and future artists

● Present at staff meetings, board meetings, donor events, funder tours, and general cultivation events as necessary
 
Project Management

● Work closely with Executive Director and Curator to design and plan artist commissions and Summit programming, including concept and theme design, partnership development, outreach and contracting with artists and presenters, identifying screening sites and advisors

● Lead project research, analysis, and feasibility studies, working closely with Curatorial to plan artist commissions and Summit programming (including concept and theme design, outreach and contracting with artists and presenters, identifying screening sites and advisors).

● Generate project texts and internal briefing documents and review all communications materials generated for the launch and promotion of a project

● Create, manage, and report on project budget; oversee all project expenditures

● Create and oversee project calendars and monitor milestones and content deadlines for production, engagement and programming deadlines for external affairs milestones

● Oversee project production research

● Identify opportunities for collaboration and contributions across all departments, including potential development and in-kind sponsorship opportunities

● Work with Head of Storytelling to set project communication goals; design and review e-blasts, press releases, signage and social media plans, etc.

● Lead plans for permitting, project installation, maintenance, onsite staffing, and de-installation

● Oversee plans for ticketing, audience experience, and audience flow

● Oversee hiring and managing of all producers, site staff, volunteer coordinators and project contributors

● Liaise with legal team on project related contracts and legal issues

 
Relationship Management, Partnerships, Audience Building

● Serve as the main liaison with project partners across projects and Summits

● Identify and attract key stakeholders across programs, from advisors, artists to audience builders; identify and connect with potential site partners

● Work with Curator and Head of Storytelling to set goals around community engagement and audience building

● Maintain relationships with city and state agencies

 
Qualifications and Requirements:

● At least 7 years of experience in project management, exhibition management, art or object

production and fabrication. Demonstrable experience designing and tracking large-scale budgets, managing contractors, and managing teams

● Comfort working collaboratively; taking initiative; and approaching obstacles with a curious, open mind

● Exceptional organizational and communication skills

● An understanding of socially engaged, public art projects

● Demonstrable experience working with and between artists / creators, fabricators / builders, and curators / conceivers
 
Proficiency in Google Suite and Microsoft Office Suite (Word, Excel, PowerPoint). Knowledge of Google Sketch-up, CAD, and Photoshop is a plus
 
COMPENSATION
 
Salary is $80,000 to $87,000 based on qualifications and experience. A comprehensive benefits package is available (includes Paid Time Off, Medical, Dental, and Vision insurance, a 403B plan, and more).